![]() It’s a lot of manual work and an antiquated process in today’s digital world. While Certified Mail is important, it can be cumbersome to send. This means that you have to spend time traveling to the Post Office, filling out the green form and waiting in line to send the mail. However, no matter the reason for sending certified mail, one thing is usually true: certified mail often needs to be sent from the Post Office. The reasons for sending certified mail can be legal or personal. Sending Certified Mail Without Going to The Post Office This is often required when sending important legal and financial documents in case the recipient claims they were never received. This receipt will allow you to track your mail and have a record of the mail being sent if you should need it for any reason. After finalizing all the details of your mail, you’ll want to make sure you keep your receipt. These decisions include where the mail is going, how fast it will get there, deciding if you want to purchase restricted delivery, and determining whether to purchase receipt service. Next you’ll make decisions about your certified mail. Once at the Post Office you need to obtain and fill out a Certified Mail Form 3800, or more simply known as a green form. In order to send Certified Mail, one must first start by going in person to the Post Office. This could be for legal reasons or just as an extra layer of security. Certified mail is also sent when the sender wants assurance of delivery. Another example is law firms using certified mail as part of asset recovery, claims and other processes that have strict requirements for archiving documents and evidence in case proof of delivery is ever questioned or needed. For example, something such as rate increases needs to be communicated in writing to customers and to ensure that customers receive the notification, financial institutions will often choose to send these notifications via certified mail. Industries such as financial services, real estate and legal services often have requirements around how certain documents need to be sent. One major reason that certified mail is sent is because it is required by law. Certified mail is not just limited to the documents listed above, certified mail can be used anytime you want a little extra assurance on delivery.Ĭertified mail is sent for a variety of reasons. Legal documents, financial statements and leases are all examples of items that might be sent via certified mail. If you opt for regular certified mail you will still receive a tracking number and have proof the mail was delivered.Ĭertified mail is best utilized for documents or letters that you want to ensure are delivered. A return receipt will increase the cost of sending the certified mail but provides additional proof your mail was delivered. A return receipt is either in the form of a postcard signed by the recipient or an e-mail with an electronic copy of the recipient’s signature. You can take certified mail one step further and request a return receipt. Certified mail is a service provided by the USPS that provides the sender with a mailing receipt and electronic verification that their mail was delivered or that a delivery attempt was made.
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